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A workspace layout, then, is constructed of a variety of Web Parts The layout of those parts is not fixed You can move or remove a Web Part by clicking the down arrow in its blue title bar and choosing one of the available options: n Minimize Choose this option to display only the title bar on the page and not the contents, to conserve space n Delete Choose this to delete the Web Part from the workspace (This option only appears when you are working in the Modify Shared Web Part tool) n Close Choose this to remove the Web Part from the workspace (instead of the previous option) n Modify Shared Web Part This option has its own set of options They appear in the List Views pane on the right side of the workspace (see Figure 5-14) They let you change the alignment or positioning of the Web Part or work with the contents To apply your selections, either click OK or Apply in the blue bar at the bottom of the List Views pane n Connections Use this option to establish a connection between one Web Part and another one You can filter the information in the Objectives pane by connecting to items in your Document Library, for instance You can also display a row in one Web Part that displays information from another part The Connections option has its own submenu, which lets you build connections between Web Parts (This option only appears when you are working in the Modify Shared Web Part tool)

dialog box, shown next, click Close when you are done, and these notes are saved with the presentation These notes subsequently appear in the Notes pane in Normal view

Notes dialog box, shown next, click Close when you are done, and these notes are saved with the presentation These notes subsequently appear in the Notes pane in Normal view You can use this feature to save action steps during a meeting in place of the Meeting Minder, a feature that has been eliminated in PowerPoint 2003

FIGURE 5-14

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Allows you to change your cursor to a pen and temporarily annotate your slides, as explained in the Mark Slides as You Present section, later in this chapter By default, your mouse cursor is an arrow You can hide the arrow by choosing Hidden from the Pointer Options submenu Hiding the arrow removes any distraction for your audience All they see is your slide show To use the Slide Show shortcut menu with the pointer hidden, you need to right-click (The cursor reappears on the menu so you can choose menu items) You can also change the pen color

screen) and the Microsoft Office Shortcut bar (if you have it open) so you can switch to a different program while still in Slide Show view

n Help This option displays a special Help window It s not the usual Office Live Help window but, rather, a Windows SharePoint Services Help window with information about working with Web Parts (Remember, Web Parts and workspaces are based on SharePoint technology) If you have a pop-up blocker open in your web browser, you might not see the Connections dialog box, which helps you establish a connection between Web Parts You might be unable to add new Web Parts at all If you have problems seeing Web Parts, turn off your pop-up blocker or adjust it to temporarily allow pop-ups from this site

timings that you have set You can then take questions, for example When you want to resume, choose Resume from the Screen submenu Choose Black Screen to display a black screen If you don t want to leave the last slide on the screen at the end of your slide show, a black screen is an alternative to returning to the PowerPoint screen Returning to your application looks unprofessional because your audience sees the nuts and bolts behind the presentation If you have annotated a slide and want to continue discussing the slide without all those marks, choose Erase Pen

Arrow Changes the cursor from a pen back to the default arrow Ballpoint Pen Changes the cursor to one of the three annotation modes

are supposed to come across as knowledgeable about PowerPoint However, this option can be a lifesaver if your remote mouse dies PowerPoint displays a list of keyboard shortcuts (see Table 15-1) that you can use to navigate through your presentation Click OK to close the Help screen

Erase All Ink on Slide Erases all annotation on the slide Arrow Options Sets the way that the arrow functions Automatic displays the arrow

CHAPTER 5:

Table 15-1 lists the many keyboard shortcuts that you can use if your mouse fails or if you like to use the keyboard

but hides it if you don t move the mouse for 3 seconds Moving the mouse re-displays the arrow Visible displays the arrow all the time Hidden hides the mouse all the time Hiding the arrow removes any distraction for your audience All they see is your slide show To use the Slide Show shortcut menu with the pointer hidden, you need to right-click (The cursor reappears on the menu so you can choose menu items)

Workspaces improve collaboration for a workgroup, but they also open some potential security problems

I Blank Use this layout if you like to work from scratch I Content This layout provides a set of clickable icons that you use to insert a table, a

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